HR & ADMIN ASSISTANT

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Mission :
Human Resources:

•  Ensure all personnel files are up to date and properly filled as per Oxfam standards.
•  Support in the preparation of monthly payslips.
•  Ensure staff leave requests are archived properly and timely.
•  Follow up on monthly and/or quarterly timesheets.
•  Participate in the planning of the HR & Admin work plans, activities and objectives.
•  Ensure staff insurance documents are complete before transmitting to the insurance company.
• Assist in ensuring that minimum health and safety requirements are being adhered to in the Field Office.
•  Provide support to the Head of Department as required.

Administration:

•  Provide quality admin support to the staff in the Field Office and provide daily reporting to the Head of Department/Senior HR & Admin Officer.
•  Act as back-up for the HR & Admin Officer in case of absence.
•  Perform other administrative tasks as required.

Profil :
Essential:

• ;A minimum of two years progressively responsible experience in HR, general administration and/or office management.
• ;University degree or equivalent experience in business administration, HR, language studies, or related area.
• ;Excellent command of written and oral Arabic and English French and/or Spanish are a plus.
• ;A tactful fast learner with friendly and cheerful personality.
• ;Advanced user of IT including word processing, Excel databases/ spreadsheet use.
• ;Operate in compliance with organizational regulations and rules.
• ;Able to work with minimum supervision.
• ;Able to maintain professional confidentiality on HR matters.
• ;Ability to work within a multicultural, multilingual, and multidisciplinary environment and to work effectively with others.

Desirable:

• Previous experience in international organizations is preferable.
• Knowledge of Oxfam’s programmes and its intervention within the Sahrawi context would be an asset.
• Always available attitude.
• Flexibility to adjust within an online working environment.

Key Attributes:

• ;Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• ;Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• ;Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organisational Values:

• ;Accountability Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• ;Empowerment Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• ;Inclusiveness We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Key Behavioral Competencies(based on Oxfam’s Leadership Model)

• DecisivenessWe are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
• InfluencingWe have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
• HumilityWe put we’ before me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
• Relationship BuildingWe understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
• ListeningWe are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
• Mutual AccountabilityWe can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
• Agility, Complexity, and AmbiguityWe scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
• Systems ThinkingWe view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
• Strategic Thinking and JudgmentWe use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
• Vision SettingWe have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
• Self-AwarenessWe are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
• Enabling
• ;We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success.We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support.