Senior HR & Admin Officer

TINDOUF

Catégories: Ressources Humaine
Wilaya: TINDOUF
Publiée le: 14-11-2022 à 09:52:32

Description

Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.;Oxfam in Algeria Sahrawi Refugee CampsOxfam in Algeria has been active in the Saharawi refugee camps in Tindouf since 1975. Oxfam’s programmein the camps involves a combination of humanitarian (focusing on WASH and Food Security) and resilienceinterventions with policy and influencing work locally and globally.Oxfam has recently developed a series of new projects with complex operations involving diversified and largescale procurement including water storage and supply equipment, agricultural products and technology, food supplies and procurement of sophisticated consultancy services. Additionally, it recently expanded itspresence in the camps and established 5 sub-offices to support the projects.Job PurposeTo support and implement the full range of Human Resource operational support for effective people management. To lead and execute efficiently and effectively all administrative function for the Country Office. HR & Admin TeamThe Country HR Senior Officer provides direct line management to HR & Admin Assistants in Tindouf & Algiers Offices ensuring the implementation of approved policies and procedures, compliance of HR and Administration minimum standards and delivery of agreed Key Performance Indicators.

Mission :
Job ResponsibilitiesRecruitment, Induction, and HR Strategy

Coordinate and facilitate delivery of timely recruitment and selection processes.
Coordinate and facilitate all onboarding processes and have signed completed schedule filed for reference. This include ensuring new staff undertake all mandatory courses and inductions.
Development and implementation of HR strategy within the programme with consultation with relevant stakeholders, with advice and support from the Country Management, Oxfam North Africa People & Culture Manager and the Executing Affiliate.
To provide technical guidance and supervision to field HR Assistant and Admin Assistant in Algiers so that Oxfam Algeria operations are in line with policies and procedures.
Provide Health and Safety advice and proactively carry out risk assessments, including issues around staff health and wellbeing.
Participate continuously in reviewing and making recommendations for improving the HR function and systems that support the Programme.
Advise Country Management Team and HR team on HR business processes.
Ensures well-balanced gender equity and equality within the area of work, particularly in recruitment/selection and challenge any non-compliance to Oxfam’s strategies and norms.

Management of Benefits and Compensation

Ensure applicable reward policies (R&R, TOIL etc) are communicated to all staff.
Advice and participate in benchmarking processes with purpose of maintaining adequate, affordable and attractive reward package.
Ensure that all employment contract templates are updated, in line with the local labour law and Oxfam’s policy.

HR Data Management and Reports

Supervise the updating of the program’s organogram.
Lead and coordinate monthly reflection on Payroll.
Maintain a file containing job descriptions, staff employment contracts and other relevant documents, as required by local Law.
Monitor HR policies/procedures that include holidays, sickness absence, R&R plus any other requests as they arise.
Provide HR Management Information reports as required.
Ensure all personnel files are up to date and properly filled as per Oxfam standards.

Policies Implementation and Compliance

Communicate the need for change to any locally developed policy to the Country Management.
Awareness creation for Code of Conduct and all policies attached to it and conduct periodic refresher.
Ensure application of staff handbook in decision making to enable consistency, fairness, equality and openness.
Provide guidance on HR policies and supervise the implementation of these policies.

Employee Relations Matters

In Coordination with the Country Management, manage employee relations, disputes, complaints and conflicts in a professional manner with the aim of empowering employees and team leaders to have the necessary tools, resources and knowledge to resolve conflicts in a positive reinforcement manner.
Report all Employee Relations Matters to Country Representative-HPM.
Support with employee relations’ cases including grievances, disciplinary procedures, performance issues, redundancies, dismissals.

Staff Development, Succession Plans, and Exit Management

Coordinate all training and development needs, succession planning and talent management, morale and motivation building and professional development.
Lead exit management process to ensure seamless and smooth transition for departing employees.
Conduct exit interviews with exiting staff, generate exit reports, analyse the gaps and share outputs with stakeholders and suggest improvement plans.
Management of organizational culture as per the Oxfam Values, report any matter contravene with Oxfam values and Policies.
Lead on setting up country training plan, based on annual performance reviews.
Provide information on L&D opportunities, including courses available on-line (E-learning) and information on managing people in Oxfam

General departmental Administration

To attend staff meeting, SMT meeting and other related meeting where inputs are necessary.
Support day to day operational HR activities for a large and complex operating unit to achieve job’s area of responsibilities.
Changes to the organizational structure as and when required: ensuring that the implementation meets the organization’s needs,
Follow the Code of conduct at all times and report any misconduct as per HR procedures.
Supervise the HR & Admin team on the follow-up on the medical insurance contract and ensure all staff are subscribed.
Adhere to all applicable rules and regulations and report any non-compliances when observed.
Support the Programme Manager in analytical reports on the activities and recommend actions/solutions for more efficiency and better management and compliance.
In coordination with the Logistics Department, oversee all Oxfam premises (Offices & guesthouses) are well equipped and regular maintenance is carried out.

Profil :
Job Requirements:

Minimum five years of experience in: HR, administration or office management.
Experience in leading HR departments and/or participating in country management is a must.
University Degree in HR, management, business administration, social sciences or related fields.
Excellent communication skills in written and oral English, Arabic, and French, with Spanish an asset.
Good understanding of core HR/Admin functions
Ability to plan, prioritise and organise work.
Anticipates outcome of activities and takes initiative to achieve targets
Actively promotes high standards and continuous improvement
Continually seeks out most efficient use of resources
Pro-actively adapts and improves standards and working practices
Able to advise and train on specialist skills to other departments / teams
Familiarity with donor rules and guidelines.
Proven ability to organise work effectively and supporting others
Attention to detail, highly numerate and computer literate, including word processing, databases/ spreadsheet use.
Solid understanding and convictions of a rights-based approach and gender.
Experience in international NGOs highly desired.
High analytical/negotiating/communication/inter-personal skills
Ability to make effective, timely decisions and take prudent risks
Ability to work within a multicultural, multilingual, and multidisciplinary environment and to work effectively with staff in a team across institutional boundaries and business units.

Key Attributes:

Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Good facilitation skills and able to accommodate different views, understanding and experience of participants.

Organisational Values:

Accountability Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
Empowerment Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
Inclusiveness We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

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