National Procurement and Logistics Officer (Réf VN/2024/007)

Details:



Under the overall supervision of the Resources Management Officer and the direct supervision of the Supply Chain Officer, and in collaboration with other IOM colleagues, the incumbent will perform routine administrative functions in the area of procurement, logistics and common services for the IOM Algeria various projects. In particular, the incumbent will be responsible for the following responsibilities:
Core Functions / Responsibilities:
1. Assist the Supply Chain Officer to coordinate & monitor the overall procurement & logistics actions within the Algiers office. including procurement, property and asset control, supply, service/ maintenance and dispatch transportation related tasks.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
2. Advise Supply Chain Officer on IOM logistics and procurement capacity, needs and problems and actively suggest solutions and contribute input toward IOM mission activities and goals.
3. Assist the Supply Chain Officer Officer to plan, implement, monitor and control all aspects related to Procurement & Logistical needs of IOM Algeria through:
• Analysis of procurement requests and consolidation of overall requirements to optimize purchasing power.
• Information evaluation regarding vendor’s performance including but not limited to quality, prices and delivery of goods and socialization and analysis of bids or quotations to ensure conformity with specified requirements.
• Compliance to Purchase Order (PO) specifications by ensuring that goods received are complete and in good conditions.
• Ensure that appropriate funds are available for purchase; ensure receipts are received when payments is conducted by cash.
• Record keeping and update of assets inventory, conditions and disposal.
• Supervision of warehouse/stockroom inventory management practices, in order to ensure that there is no undue overstocking or loss consumable materials,
• Responsible for the Contracts for maintenance and repair of office facilities and Vehicles including preventing maintenance. Establish maintenance agreements with competent service providers.
4. Liaise with the Project Managers, Supply Chain Officer, Resources Management Officer (RMO) regarding the procurement and service request, in order to consolidate overall missions’ procurement/service requirements and optimize purchasing power.
5. Supervise procurement and logistics unit in Algiers in accordance with the Organization’s regulations and procedures.
6. Undertake duty travel to provide procurement/logistics support and to establish controls and procedures as well as problem-solving and guidance, as assigned by the Supply Chain Officer.
7. Assist the Supply Chain Officer to train, guide and supervise staff dedicated to the above duties and responsibilities.
8. Ensure IOM and relevant donor administration procedures are in place and followed in accordance with regards to their relevant regulations.
9. Maintain contact with various suppliers both Local and International. Create internal control mechanisms to safeguard the Organizations assets and prevent fraud.
10. Organize and maintain tracking and filing systems / procedures for asset supply, transport documentation and program material distribution.
11. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
:
• University degree, preferably post-graduate degree in the relevant field of expertise (Business Administration, Logistics, Management or alternatively, combination of related education and professional experience). A minimum of two years of relevant professional experience for bachelor’s degree holders
Experience
:
• Strong analytical, planning and people management skills. Ability to prepare clear and concise reports. An excellent degree of computer literacy in particular experience in computerized accounting systems including SAP application is required. Work experience in Algeria and/or developing North African countries is an asset. Excellent communication skills. Personal commitment, efficiency, flexibility, drive for results, respect for diversity, creative thinking. Ability to supervise staff and coordinate activities, to lead and coach individuals, and to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Demonstrated ability of working effectively and harmoniously with colleagues from varied culture and professional backgrounds in order to achieve desired goals.
• Good knowledge of, and experience in managing procurement & logistics
Skills
:
• Delivers on set objectives in hardship situations.
• Effectively coordinates actions with other implementing partners.
• Works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
Languages
:
• Fluency in French and English is required.
• Working Knowledge of Arabic.
Required Competencies:
Values:
Inclusion and respect for diversity
: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency
: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism
: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage
: Demonstrates willingness to take a stand on issues of importance.
Empathy
: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies:
Teamwork
: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results
: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability
: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication
: Encourages and contributes to clear and open communication.
Explains complex matters in an informative, inspiring and motivational way.
MANAGERIAL COMPETENCIES– behavioural indicators level 2
Leadership
: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
Empowering others & building trust
: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
Strategic thinking and vision
: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Other:
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
Interested National candidates or candidates holding the Algerian residence and valid working permit are invited to submit their applications via email to:
hralgiers@iom.int
by 07 Avril 2024 at the latest, referring to this advertisement
VN/2024/007
In order for an application to be considered valid, IOM only accepts online profiles duly completed (resume and cover letter)
Only shortlisted candidates will be contacted.